Seagen

Senior Manager Records Management

Corporate Functions - Bothell, United States

Description

Seagen is a global, multi-product biotechnology company dedicated to developing and commercializing transformative cancer medicines. As the industry leader in antibody-drug conjugate (ADC) technology, we pioneered a new generation in the science of harnessing antibodies to deliver cell-killing agents directly to cancer cells. Seagen’s dedication to improving the lives of cancer patients goes beyond science, and we believe that every employee has a role in contributing to this mission. By working together with a shared dedication and diverse perspectives, we are able to reach our full potential and make a real difference in the world. Seagen is a fast-growing company and has an abundance of opportunities available for you to grow your career. Put your passion to work at Seagen and join us!

Summary:

The Records Manager will be charged with responsibilities to design, create, and implement an enterprise records management program; serve as key contact for consultants retained by the company to complete a records program implementation project; with stakeholders including Legal, Compliance, and IT, document and maintain records-related policies and procedures; supervise and coordinate automated and manual organization of company records in compliance with federal, state, and local requirements; work with records management liaisons in developing and maintaining records management processes in compliance with industry and company standards; work with stakeholders to develop and maintain an information asset portfolio of data repositories and physical records inventories; and respond to and coordinate responses to records requests, including in litigation or audits.

Candidates must possess at least six (6) years of responsible professional records management experience, including in the development and maintenance of a comprehensive electronic records management program; preferably, two years of project management experience. Ideal candidates will possess professional records management experience in a pharmaceutical or biotech firm.

Essential Functions:

• Assume a lead role in assisting stakeholders in developing and maintaining records management procedures that comply with industry and corporate standards.
• Manage, supervise, and participate in the development and implementation of the company records management program to ensure compliance with legal requirements.
• Monitor, assess and update as necessary the company’s records policies and procedures.
• Develop and monitor compliance with processes to secure documents that reflect corporate actions for short term, long term, and permanent retention; verify that permanent documents are processed properly, including any recordation required.
• Develop and implement methods and procedures intended to standardize filing and protect and retrieve records, reports, and other information contained in any medium (paper, microfilm, computer programs, etc.) for the systematic retention, transfer, storage, and disposal of records as required by law; monitor and oversee compliance with such policies, procedures, and schedules.
• Engage cross-functionally with stakeholders to establish and maintain their records in alignment with the program, including updates to any function-specific plans or record retention requirements.
• Review and analyze existing and proposed records management systems and procedures; evaluate and recommend changes and modifications as necessary to address changes in law, technology, and/or the company’s business.
• Monitor changes in, and maintain current knowledge of federal, state and local laws, rules and regulations (with a particular focus on those applicable to the biotech/pharma industry) affecting the records management program.
• Develop and conduct periodic training regarding the records program, laws, policy, procedure, and technological changes affecting records management activities.
• Oversee retention activities; ensure the appropriate and timely disposition of records eligible for destruction; assist with records-related activities, such as clean up events.
• Coordinate with stakeholders, including Legal, Compliance, IT, and audit to respond to record requests.
• Monitor insurance expirations required of company contractors; produce reports to notify contract administrators of contractors with expiring/expired insurance.
• Attend and participate in records professional association meetings; maintain awareness of new trends, best practices, and developments in the field of records management; conduct ongoing benchmarking of company program requirements; incorporate program improvements as appropriate.
• Serve as primary liaison with the company’s physical records storage vendors.
• Perform related duties as required.

Qualifications:

• Six years of records management experience, including in the development and maintenance of a comprehensive electronic records management program and two years of project management experience. Ideal candidates will possess professional records management experience in a pharmaceutical or biotech firm
• Bachelor's degree
• Operational characteristics, services, and activities of a records management program; procedures and legal requirements necessary to maintain, archive, preserve, and protect records; principles, practices, and procedures of automated and manual records management, retrieval, and storage including micrographics, electronic imaging, automated information retrieval systems, and computer applications and capabilities for use in records and document management programs; procedures, techniques and methods of document preservation; principles and practices used in the development and implementation of classification systems and records retention schedules; organization and function of the company’s business
• Ability to Coordinate and direct a comprehensive records management program
• Supervise, direct, and coordinate the work of collaborative teams to recommend and implement objectives, policies, and procedures of the program
• Understand the organization and operation of the company; understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations; organize, implement, and maintain detailed automated and manual record systems.
• Organize work, set priorities, and provide support to meet records and document management needs
• Exercise sound, independent judgment; analyze records, document problems, and recommend sound solutions
• Maintain on-line electronic off-site records storage systems and programs
• Implement and maintain a uniform classification filing system; develop, implement, and maintain an electronic document imaging system; stay abreast of new technologies used to automate systems; develop and present effective training; provide information and organize material in compliance with laws, regulations, and policies; understand legal concepts of document discovery and production of records in response to requests and legal subpoenas; organize, gather and compile data for various legal issues, facts, contracts and resolutions for the preparation of cases and legal documents to assist the Legal department
• Conduct effective interviews to accurately prepare and locate documents; participate in the preparation and administration of the records program budget
• Plan and organize work to meet changing priorities and deadlines
• Effectively represent the program area to internal stakeholders to accomplish program goals and objectives
• Work cooperatively with other departments
• Interpret and explain records policies and procedures
• Prepare clear and concise reports
• Communicate clearly and effectively, both in oral and written expression and establish and maintain effective working relationships

Preferred License/Certification:

• Possession of, or ability to obtain within two years of appointment, a Certified Records Manager's Credential offered by the Institute of Certified Records Managers.

As the leading employer in our industry in the Pacific Northwest, Seagen is proud to offer a competitive total compensation package as well as a comprehensive benefits program designed to support the whole lives of our employees and their families. Benefits include medical, vision and dental coverage, group and supplemental life insurance, 401(k) with company match, tuition reimbursement, relocation assistance and much more. To learn more about Seagen, please visit www.seagen.com.

The hiring pay range for this position is $136,000 to $176,000 per year based on skills, education and experience relevant to the role. Other components of total compensation include a competitive equity grant at the time of hire (with additional annual grants, and grants upon promotion when applicable), and an annual bonus.

Seagen is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to race, age, gender identity, sexual orientation, color, religion, sex, marital status, national origin, protected veteran status, disability status, or any other status protected by federal, state, or local law.

Apply:

Seagen

Seagen is an Equal Opportunity Employer

Submitted: 03/11/2023